Event Coordinator

• High School diploma or GED; Bachelor’s degree in hospitality/event planning 
• 3 – 5 years of experience in catering operations.
• Extensive knowledge of the private club industry’s food and beverage operations

• Promote the club’s dining facilities for private banquets, business and social meetings and other member- related activities.
• Knowledge of and ability to perform required role in team management.

• Assists members in arrangements for special dinner requests in the dining room.
• Helps member clients arrange banquets, luncheons, meetings, weddings, dances, and other social events; obtains pertinent information needed for guest planning.
• Works with the Executive Chef to determine selling prices, menus, and other details for catered events; oversees the development of contracts; assures that pre-planned banquet menu offerings are current and reflect general member interests.
• Transmits necessary information to and coordinates event planning with production, serving and housekeeping staff; arranges for printing of menus, procuring of decorations, entertainment, and other special requests, etc.
• Inspects finished arrangements; may be present to oversee the actual greeting and serving of guests.
• Checks function sheets against actual room setup; oversees personnel scheduling for special functions and may help supervise service personnel.
• Oversees scheduling of banquet service employee meetings.
• Responsible for hands-on service work when needed and orchestrating events when necessary.
• Manages member concerns.
• Maintains past and potential client files; schedules calls or visits to assess ongoing needs of prospective clients for catering services.
• Works with the Membership & Marketing Coordinator to promotes, advertises and markets the club’s social event facilities and capabilities to all members.
• Assists with completion of in-house banquet event orders (BEOs).
• Helps develop catering budgets; reviews financial reports and takes corrective actions as appropriate to help assure that budget goals are met.
• Represents members’ needs and interests on Entertainment & Cultural Committees
• Obtains necessary permits for special events and functions.
• Critiques functions to determine future needs and to implement necessary changes for increased quality.
• Attends staff and management meetings to review policies and procedures, future business and to continually develop quality and image of banquet functions.
• Ensures the security of club’s members and guests’ valuables during catered events.
• Assumes responsibility of manager-on-duty when necessary
• Ensures that proper housekeeping and energy conservation procedures are always followed.
• Plans professional development and training activities for subordinate staff.
• Diagrams room layout, banquet item placement and related function details.
• Meets with other department managers to plan food and beverage aspects of special events organized by the staff members.
• Manages banquet billing and arranges prompt payment for all events.
• Updates weekly function information for all affected staff and conducts weekly BEO meetings.
• Serves as liaison between kitchen, service, and management staff.
• Maintains club’s master calendar and function book.
• Performs special projects as assigned by the General Manager.

• Food safety certification.
• Alcoholic beverage certification.

• Required to stand for long periods and walk, climb stairs, balance, stoop, kneel, crouch, bend, stretch and twist or reach.
• Push, pull or lift to 50 pounds.
• Continuous repetitive motions.
• ​Work in hot, humid, and noisy environment.

• Beginning salary range $45,000 - $55,000 based on experience
• 401K Plan with matching
• Healthcare & Dental
• Clothing allowance
• Eligible for Club Employee Holiday Bonus Program
• Annual Bonus Program